How to create numbered headings or outline numbering in Word 2010

How to create numbered headings or outline numbering in Word 2010

1. Set up your Heading paragraph styles
• Modify the Heading 1 style so that it is based on "No style". Modify Heading 2 so it's based on Heading 1. Modify Heading 3 based on Heading 2. And so on. Not everyone does this, but I find it useful because of the way the formatting of Word's styles cascade.
• Now, modify the Paragraph settings (Format - Paragraph - Indent) of every Heading style so that the Left Indent is 0. Do this even if you want your headings to be indented from the left margin, and even if you want a hanging indent. Why? Because for outline-numbered styles, we will set the paragraph indent and the hanging indents (if any) when we set up the numbering.
2. Create a list style
• on the Home tab, in the Paragraph group, click the Multilevel list menu and choose Define New List Style (not "Define New Multilevel List") at the bottom.
• In the Define New List Style dialog (Figure 2), do (only) two things:
1. Give your list style a name.
   Hint: Give it a plural name. That makes it clear that this is a list style that's controlling more than one paragraph style. And, give it a name directly related to the paragraph styles you're going to use. We're going to use paragraph styles Heading 1, Heading 2, Heading 3 etc. So I suggest that you name the list style as Headings.
2. On the Format menu, click Numbering.
• We're now in the Modify Multilevel List dialog box (Figure 4). The list style is the coordinating mechanism for the whole "set" of paragraph styles we'll use. So we set up all levels of numbering in this one dialog box.
• To set up the numbering:
1. In the Modify multilevel list dialog, click the More button.
2. Attach the Heading paragraph styles to the 9 levels in the list style. To do that:
1. In the 'Click level to modify' list, select level 1. In the 'Link level to style' box, choose Heading 1. That attaches paragraph style Heading 1 to level 1 of the list style.
2. In the 'Click level to modify' list, select level 2 and attach style Heading 2. And attach Heading 3 to level 3, Heading 4 to level 4 and so on.
3. Now we tell Word about the numbering itself for Level 1
1. In the 'Click level to modify' list, click level 1.
2. Delete anything in the 'Enter formatting for number" box.
3. If you want the numbering to start with some text (eg to number a paragraph as "Chapter 1" or "Section 1") then enter the text including any space in the 'Enter formatting for number' box. Leave the insertion point after your text.
4. From the Number style for this level list, choose the kind of numbering you want.
4. Set up numbering for levels 2 to 9.
1. In the 'Click level to modify' list, choose Level 2.
2. Delete anything in the 'Enter formatting for number" box.
3. If you want to include a previous level's numbering, then use the 'Include level number from' box. If you want punctuation after each level, add it into the 'Enter formatting for number' box as you go. For example, for Level 2, I might want the numbering to be "1.1". That is, I want the Level 1 number and the Level 2 number. So, from the 'Include level number from' box, I choose 'Level 1'. Then I type a full stop (full point, period, whatever). Then I choose from the 'Number style for this level' box.
   
5. Next, set up the indents: how far in from the left margin do you want the different levels to appear? The default indents are actually quite reasonable. If you prefer to change them, then you have two choices. The easy way is to click the "Set for all levels" button.
6. OK, OK back to your document.
• To apply the Heading styles to your text
1. click once within a paragraph, or select text from two or more paragraphs
2. on the Home tab, click the thumbnail for the Heading 1 style  (or, for keyboard junkies, use Ctrl-Alt-1, which is the built-in keyboard shortcut for applying style Heading 1).